All of our current programs are being offered via Zoom Meeting. Below are some tips for connecting to and participating in OFJ Zoom Meetings.
Joining a Zoom meeting
Login to the OFJ.org website.
Once you’re logged in, you’re returned to the home page. Click the date associated with the event you want to join, as shown in the following (example) screenshot. Be careful to distinguish between the LECTURE link and the WORKSHOP link.
The website takes you to the event page. If necessary, scroll down until you see the gray box at the bottom of the page. Inside the box you will see a “blue button” labeled Join Zoom Meeting. Click this button to join the Zoom event.
Once you click the blue button:
You may be asked to install the Zoom client. Click the Open Zoom button.
You may be asked to enter your name and email address to authenticate yourself
You may find yourself in the Waiting Room. If so, you’ll be admitted to the meeting shortly — you don’t need to do anything!
Change Your View
Choose how you want to see the speaker and other participants. Use the appropriate button in the upper-right corner of your screen.
Gallery View – everyone is the same size. Person speaking is highlighted:
Speaker View – the person speaking is always large and centered:
Newer Zoom installations see the following View menu in the upper-right corner instead. It works the same – click the View drop-down menu and choose “Speaker View” or “Gallery View”:
The presenter may share their screen from time to time, when they have slides or other visual materials they want to share. Your view of other participants will change to accommodate the shared materials. You can adjust the relative sizes of the shared materials and other participants by clicking and dragging the separator bar as shown below:
Zoom Tool Bar
At the bottom of your screen you’ll see a control panel:
Mute / Unmute: Click to mute and unmute your microphone. For Friday Talks, you will be muted throughout the lecture unless asked by the host to unmute yourself in order to ask a question of, or otherwise interact with, the presenter. If you are asked to speak, you will see a popup window asking you to unmute yourself. For Saturday Workshops, attendees will be able to mute and unmute themselves.
Audio Controls (click the ^ arrow next to Mute / Unmute) allow you to change the microphone and speaker that Zoom is currently using on your computer, leave computer audio, and access the full audio settings.
Start Video / Stop Video: Click to turn your camera on or off. OFJ events are recorded, and you can use this control to turn off your video camera.
Video Controls (click the ^ arrow next to Start Video / Stop Video): Change cameras if you have multiple cameras, select a virtual background (if enabled), or access your full video settings.
Participants: Click to display a list of people currently in the meeting.
Rename: Hover over your name, click More, and choose Rename to change your screen name displayed to other attendees.
Chat: Displays the chat window to chat with the Meeting Host and other attendees. Depending on what the Meeting Host has enabled, you may be able to chat publicly or privately, with everyone or just a particular attendee. Click the blue button to see the options available to you:
If you need to contact the Meeting Host, use the chat window and send a private message to them.
If you find the Chat window distracting, close it by clicking the Chat button again.
For Friday Talks chat between all attendees is on for a half hour before the event, during the break between the lecture and the Q&A, and for up to half an hour after the event. During the talk Chat is disabled except to contact the Meeting Host. During the break you will have a chance to use the Chat window to ask questions of the presenter. For Saturday Workshops, chat is available throughout the workshop.
Share Screen: Disabled.
Reactions: Allows you to display, for ten seconds, an icon next to your name expressing your reaction to what is happening in the event. Click to choose the icon you wish to display.
Leave: Leave the meeting. You can rejoin by clicking the link in the email you received.
OFJ has recently enabled closed captioning. Use the Live Transcript button on the toolbar to enable/disable the subtitles. Click the up arrow on the left side of the button to see your options, as shown below (options will vary according to your current settings):
The Transcript option will optionally open a separate window for the subtitles.
Choose the Subtitle Settings… option to set the size of the lettering displayed (helpful if you find the subtitles too large or too small).